Land & Official Records Management Software
Simplify Legal Records Management with a Secure, Intelligent Platform Built for County Recorder Offices
Transform how your county manages legal records with automation built to exceed today’s demands. Our intelligent platform streamlines every step—from cashiering and scanning to verification and final disposition—so your team spends less time on manual tasks and more time focused on what matters.
Land Records
- Deeds
- Mortgages
- Releases
- UCC records
- Tax liens
- And more
Official Records
- Birth, death, & marriage certifications
- Notary bonds
- Passport applications
- Filings for DBAs
- DD214
- And more
Rethink the Recording Process
Developed by industry experts, our technology is purpose-built to simplify complex recording workflows and reduce administrative burden at every turn. Our records management software is trusted by counties across the US and is praised for the efficiency, value added, and reliability it provides Registers of Deeds.
Clear the Cutter. Unlock Productivity.
Say goodbye to stacks of paperwork and inefficient handoffs. Our adaptive, paperless workflows reduce manual handling and accelerate task completion—freeing your staff to focus on higher-impact work.
Make Records Public in Record Time
Leverage intelligent indexing and real-time data replication to make documents publicly searchable faster than ever before—without compromising accuracy or compliance.
Seamless Government Integrations
Collaborate across departments with ease. Our records management platform integrates effortlessly with GIS tools, e-recording vendors, and supports automated routing and large-scale exports to tax offices and other agencies.
End-to-End Solutions for Modern Recording Offices
We have decades of experience working directly with Register of Deeds in counties of all sizes. Our team has a unique understanding of your needs and goals, and our records management software has been designed to reflect the features your department needs. From daily submissions to historical archives, our platform supports the complete lifecycle of legal record management with intelligence, speed, and security built in. Our versatile offerings help keep your workflows simplified so your staff can focus less on data entry and more on completing high-priority projects.
- AI-powered document indexing
- Real-time workflow tracking
- Seamless e-recording with all major vendors
- Built-in fraud alerts and redaction tools
- Configurable public access options
- Bulk back scanning and historical document support
Security That Never Sleeps
Your records are more than just data—they’re a public trust. Our platform is fortified with enterprise-grade security, regularly audited by third parties, and monitored by experts to protect against evolving threats. Whether you handle 10 Deeds a week or 1,000, our platform is the scalable solution you need to keep county records properly maintained. By migrating to digital records management, you help safeguard data from theft, natural disasters, unforeseen circumstances, and human handling error.
- Always-on security updates
- Verified third-party audits
- Encrypted storage and transmissions
- Advanced fraud prevention and monitoring
Built-In Accuracy, Every Step of the Way
Ensure clean and accurate data with a records management system built to eliminate errors and inconsistencies. Our automated, AI-powered tools minimize manual input and reduce the risk of duplication or oversight. From redaction to rejection handling, every step of records preparation is optimized for precision.
- Smart redaction technology
- AI-enhanced indexing for precision
- Multiple data and image verification tools
Purpose-Built for Performance
Designed to flex and scale with your county’s evolving needs, our platform gives you the tools to streamline operations today and stay ahead of tomorrow.
Configurable, End-to-End Workflows
Credit Card Payment Processing
Detailed, On-Demand Financial Reporting
Automated Document Routing and Exports
Rapid Historical Scanning Support
Built-In Support for Vital Records
Integrate Records Management with Financial Management
Your focus should be on serving the public—not chasing paper trails. That’s why we built a platform that automates the busywork, eliminates inefficiencies, and empowers your team to deliver results with confidence. To get even more our of your system, integrate our Land and Official Records Management system with Financial Management.
With top security guarding data along the way, a records/financial integration can bring data across systems and departments to provide incredible benefits for several teams:
- Automatically transfer financial data from Records to Fund Accounting
- Initiate and support API transfers between systems
- Eliminate duplicate data entry
- Get on-demand, fully transparent views into all revenue streams
An integration offers you the best each platform has to offer, combined into a cohesive system. To learn more about Financial Management and Fund Accounting, visit Financial Management and Fund Accounting.
Yes, our records management software leverages AI to automatically index documents. AI tools scan each record looking for key terms, identification numbers, file types, and more to quickly sort data into county-determined groupings. Register of Deeds can set up preferences to make the AI indexing feature work for them.
Yes, any public records can be accessed online easily. Digital records management makes it simple to update public records libraries in real-time, ensuring anyone can request access as soon as a document has been imported to the system.
Integration is a top priority in Government entities, so our records management system can communicate with countless GIS, tax, or court systems. We offer integration with other i3 Verticals products, as well as integrations with existing systems.
Our records management system is equipped with a robust native reporting suite. Counties can pull daily recording logs, revenue reports, and more with just a few clicks. Say goodbye to third-party reporting software or manual spreadsheets!
Let's Problem Solve Together
Tell us a little about your needs and we’ll reach out!